With the current global situation, home office has become the new normal for the time being, making online collaboration and communication tools more important than ever. Many teams have had to quickly adopt software and applications without much time to consider things such as data security and data privacy.
When choosing a tool, ease of use, features and integrations will naturally be top criteria. At the same time, we believe that it’s important not to throw data security or privacy over board, and to make sure to choose tools that are in line with your organization’s data security policy. Some of the popular software providers’ servers are outside of the EU, which can be an issue.
Here is where open-source alternatives come in, which we are huge proponents of. There are various advantages to open-source software, one of them being data privacy. Open-source collaboration tools can easily be installed and hosted on your own server, either on your own or with the help of a service provider, keeping your data in your own hands.
Choosing an open source alternative doesn’t automatically mean that you’ll have to compromise on usability and design, nor are they any harder to access. All it takes is a bit of awareness and research – two things that we’d like to provide with this article. That’s why we’ve put together a (non-exhaustive) list of popular collaboration tools and an open-source alternative.
Team chats come in handy when you’d like to be more in real-time contact with your co-workers than email allows, but don’t necessarily need to be connected via video or voice call.
If you’re working on a document with someone or would like to go through revisions in real-time, but are not in the same place, shared word processors are the solution.
Online shared storage spaces sync themselves with a folder on your desktop and/or mobile device, from which all files are automatically uploaded to your storage space. This well-known principle can easily be applied to teams in which every member is given an account, thereby making file exchange via email and the constant search for the most up-to-date version a thing of the past.
Especially in times where meeting your co-workers isn’t possible, video conferencing tools help keep the spirits up. They’re the remote working tool that comes closest to in-person connection, no matter whether you’re meeting up with a single colleague or an entire team.
Work management software
Work management software helps teams manage workflows, organize tasks and activities and collaborate in a shared workspace.
Kanban refers to the method of planning and organization that takes on the form of a virtual post-it note board. These dashboards can help teams organize projects and keep track of individual tasks.
There are many more open-source solutions out there ready to be discovered. If you would like some guidance geared towards your organization’s needs, feel free to reach out to us. We’d be happy to support you in your digitalization change process!